Select Blank database , or select a template. Enter a name for the database, select a location, and then select Create. Import data from Excel Open the Excel workbook, make sure each column has a heading and a consistent data type, and then select the range of data.
Complete the rest of the wizard screens, and select Finish. Need more help? Expand your skills. Get new features first. Was this information helpful? Yes No. Thank you! Any more feedback? The more you tell us the more we can help. Can you help us improve? Resolved my issue. Expense Name field. A dialog box should open as follows:. This is perhaps the most significant and useful part of using Access over Excel.
The next important step is to put this all together and view what our combined data looks like. You will be prompted for:. But as you can see, this query shows all expense records, and not just the mismatched ones as highlighted in red.
We recommend that you build on the tables and queries listed here, attempting more complex operations. While your first few trysts with Microsoft Access may include a steep learning curve, we can guarantee the rewards your efforts will bring. Microsoft Access is a lightweight database tool that allows you to tap into greater power on your data with minimal effort. So keeping going and happy Access-ing!! Here are some articles that will help you get more detail about creating a database using Microsoft access, so just go through the link.
Submit Next Question. Forgot Password? By signing up, you agree to our Terms of Use and Privacy Policy. This website or its third-party tools use cookies, which are necessary to its functioning and required to achieve the purposes illustrated in the cookie policy.
By closing this banner, scrolling this page, clicking a link or continuing to browse otherwise, you agree to our Privacy Policy. Use the Navigation Pane to browse for other forms or reports that you might want to use. Some templates include a navigation form which allows you to move between the different database objects. For more information about working with templates, see the article Use a template to create an Access desktop database.
If you are not interested in using a template, you can create a database by building your own tables, forms, reports, and other database objects. In most cases, this involves one or both of the following:. Entering, pasting, or importing data into the table that is created when you create a new database, and then repeating the process with new tables that you create by using the Table command on the Create tab. On the File tab, click New , and then click Blank Database. Type a file name in the File Name box.
To change the location of the file from the default, click Browse for a location to put your database next to the File Name box , browse to the new location, and then click OK.
Access creates the database with an empty table named Table1, and then opens Table1 in Datasheet view. The cursor is placed in the first empty cell in the Click to Add column. Begin typing to add data, or you can paste data from another source, as described in the section Copy data from another source into an Access table.
Entering data in Datasheet view is designed to be very similar to working in an Excel worksheet. The table structure is created while you enter data. When you add a new column to the datasheet, a new field is defined in the table. Access automatically sets each field's data type, based on the data that you enter. If you do not want to enter data in Table1 at this time, click Close. If you made any changes to the table, Access prompts you to save the changes. Click Yes to save your changes, click No to discard them, or click Cancel to leave the table open.
Tip: Access looks for a file named Blank. If it exists, Blank. Any content it contains is inherited by all new blank databases. This is a good way to distribute default content, such as part numbers or company disclaimers and policies. Important: If you close Table1 without saving it at least once, Access deletes the entire table, even if you have entered data in it. You can add new tables to an existing database by using the commands in the Tables group on the Create tab.
Create a table, starting in Datasheet view In Datasheet view, you can enter data immediately and let Access build the table structure behind the scenes. Field names are assigned numerically Field1, Field2, and so on , and Access automatically sets each field's data type, based on the data you enter. On the Create tab, in the Tables group, click Table. Access creates the table and selects the first empty cell in the Click to Add column.
If you don't see the type that you want, click More Fields. Access displays a list of commonly used field types. Click the field type that you want, and Access adds the new field to the datasheet at the insertion point. You can move the field by dragging it. When you drag a field in a datasheet, a vertical insertion bar appears where the field will be placed. To add data, begin typing in the first empty cell, or paste data from another source, as described in the section Copy data from another source into an Access table.
You should give a meaningful name to each field, so that you can tell what it contains when you see it in the Field List pane. To move a column, click its heading to select the column, and then drag the column to the location that you want. You can also select multiple contiguous columns and then drag them to a new location all at once. To select multiple contiguous columns, click the column header of the first column, and then, while holding down SHIFT, click the column header of the last column.
Create a table, starting in Design view In Design view, you first create the table structure. You then switch to Datasheet view to enter data, or enter data by using some other method, such as pasting, or importing.
On the Create tab, in the Tables group, click Table Design. For each field in your table, type a name in the Field Name column, and then select a data type from the Data Type list. If you want, you can type a description for each field in the Description column. The description is then displayed on the status bar when the cursor is located in that field in Datasheet view.
The description is also used as the status bar text for any controls in a form or report that you create by dragging the field from the Field List pane, and for any controls that are created for that field when you use the Form Wizard or Report Wizard. You can begin typing data in the table at any time by switching to Datasheet view and clicking in the first empty cell. You can also paste data from another source, as described in the section Copy data from another source into an Access table.
Set field properties in Design view Regardless of how you created your table, it is a good idea to examine and set field properties. While some properties are available in Datasheet view, some properties can only be set in Design view. To see a field's properties, click the field in the design grid. The properties are displayed below the design grid, under Field Properties.
To see a description of each field property, click the property and read the description in the box next to the property list under Field Properties. You can get more detailed information by clicking the Help button. For Text fields, this property sets the maximum number of characters that can be stored in the field. The maximum is For Number fields, this property sets the type of number that will be stored Long Integer, Double, and so on.
For the most efficient data storage, it is recommended that you allocate the least amount of space that you think you will need for the data. You can adjust the value upwards later, if your needs change.
This property sets how the data is displayed. It does not affect the actual data as it is stored in the field. You can select a predefined format or enter a custom format. Use this property to specify a pattern for all data that will be entered in this field. This helps ensure that all data is entered correctly, and that it contains the required number of characters.
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